Compliance Calendar for Companies and LLPs: ROC, Tax and GST in Chittorgarh

What Is a Compliance Calendar?

A compliance calendar is a dated schedule of every filing, payment, meeting and renewal that a business has to complete during the year, with the law that requires it, the person responsible and the status. For a company or LLP in India, that schedule is longer than most owners expect. It spans the Registrar of Companies, the Income Tax Department, the GST authorities, labour and social security laws, professional tax, and renewals of licences and registrations. Each has its own dates, and many of them change through government notifications from year to year.

The calendar does not file the returns for you. Its purpose is to make sure that nothing is forgotten and that the right person knows what is due, well before the date. In practice, most penalties and late fees paid by small and mid-sized businesses come from missed dates, not from complicated legal questions.

What a Good Calendar Covers

• Company law (ROC): board meetings, AGM, AOC-4 and MGT-7 or MGT-7A, ADT-1, DIR-3 KYC of directors, DPT-3, MSME-1, INC-20A for new companies and event-based filings with 30-day limits. For LLPs: Form 8 and Form 11, and Forms 3 and 4 on changes.
• Income tax: advance tax instalments, tax audit and audit report dates, income tax return, TDS and TCS deposit and quarterly returns, and certificate issue dates.
• GST: monthly or quarterly returns, composition statements, annual return and reconciliation, e-invoicing and e-way bill obligations, and LUT renewals for exporters.
• Labour and social security: provident fund, ESI and professional tax payments and returns, where the business has employees, and the periodic returns under state labour laws.
• Renewals and registrations: trade licence, Shops and Establishment, FSSAI, import-export code updates, digital signature certificates and trademark renewals.
• Internal items: statutory audit, appointment of auditors, review of registers, insurance renewals and key contract deadlines, if you want them included.

The exact dates depend on your financial year, entity type, turnover, number of employees and states of operation. As a general illustration, for a company with a 31 March year-end, advance tax falls in four instalments during the year, TDS is deposited by the seventh of the following month, the AGM is due within six months of the year-end and AOC-4 follows within 30 days of the AGM. These dates are examples only, and your calendar will show the dates for your own case.

Why Businesses Miss Dates

• The responsibility is shared between the founder, the accountant, the auditor and a consultant, and nobody owns the full list.
• Due dates are extended or changed by notification, and the team continues to follow the old date or the extended date by mistake.
• New registrations such as GST, PF or ESI add obligations that are not added to any list.
• Event-based deadlines, such as 30 days from a director change or an allotment, do not appear on a yearly calendar unless somebody adds them.
• Dormant or low-activity entities are ignored until a notice arrives.
• Information arrives late from the business, so even a known deadline cannot be met.

What Our Compliance Calendar Service Includes

• A compliance snapshot: a review of the entity, its registrations and the status of past filings, so we know where you stand.
• A customised calendar for the financial year, covering ROC, income tax, GST, labour and other registrations that apply to you.
• A responsibility matrix, showing who inside and outside the company handles each item and what information they need to provide.
• Reminders before each due date by email and the other channels we agree, with the information list for that item.
• Updates when the government extends or changes a date, or introduces a new requirement that affects you.
• Event-based additions when something happens, such as a director change, share allotment or new registration.
• A quarterly review of what has been completed, what is pending and what is coming up.
• Optional filing support for any item, which is priced separately.

How the Process Works

We start with a short questionnaire and a call to understand the entity, the financial year, the registrations you hold, the turnover range, the number of employees and the states you operate from. We then check the MCA, income tax and GST records, as far as you give us access, to see which filings are up to date. Based on this, we build the calendar and the responsibility matrix, and share them with you for confirmation. After that, we send reminders and updates through the year, and meet quarterly to review. If you want us to complete any filing, we can take it up as a separate service under the relevant engagement.

Who Should Use a Compliance Calendar?

• Newly incorporated companies and LLPs that want to start with a clear annual plan.
• Founders who handle compliance themselves and want a reliable reminder system.
• Businesses with several entities or states, where dates are easy to mix up.
• Companies that have missed filings in the past and want to avoid a repeat.
• Businesses preparing for funding or due diligence, where an organised compliance record helps.

Important Considerations

• The calendar is a planning and reminder tool. It does not file returns or pay taxes unless you engage us for those items.
• Due dates change by notification. We update the calendar when we become aware of a change, but the legal responsibility for filing on time remains with the company and its officers.
• The calendar can only be as complete as the information we have. Please tell us about new registrations, locations or employees.
• A calendar does not guarantee that penalties or notices will not arise. It reduces the chance of missed dates.
• Replying to notices and regularising past defaults are separate services.